Tag Archive for: dispatcher

HOW WE TRANSFORMED THE DISPATCHER & DRIVER RELATIONSHIP

Hello to everyone out there! Thank you so much for checking out the blog and staying up to date on industry trends with me.

In this blog post, I would like to take a moment to formally introduce myself and give you all some background on my experience in the trucking industry. And, so we can get to know each other.

By the way, you can reach me at Lindsay.Presley@verticalag.com with any comments, questions, or hilarious jokes about life on the road.

Let’s get started!


Just like all of you, I have had jobs in many different industries over the years. I have worked in restaurants, retail, real estate, etc. but nothing felt like home. Until I found trucking!

Several years ago, I made the jump into the trucking scene as a recruiter. It was my first experience with truck drivers, and “Man!” was it eye-opening. I fell in love with the industry, the people, and the sprint pace that truck drivers know all too well.

I became passionate about my work. I gained a whole new appreciation for all the hard-working truck drivers out there, realizing immediately just how difficult the job actually is.

The 14-hour days, being away from home, missing your family, frustration in the lack of communication, the list goes on…

The 14-hour days, being away from home, missing your family, frustration in the lack of communication, the list goes on. But every single truck driver I met holds so much pride in their work, it is intoxicating. So, through those relationships I garnered with big rig drivers, my career path was set. And I am so thankful to every one of those men and women who have inspired me through their work ethic and pride in the job.

After recruiting, I moved over to operations. I ran a fleet of 40 over-the-road reefer drivers, who inevitably came to be my best friends. We spent so much time together on the phone and through messages, they became my favorite colleagues.

My Team


After a time, the inspiration flowed between us. They made me want to work harder. I wanted to be the best dispatcher I could possibly be for them. In turn, we became the best fleet in the nation. We were truly a team. That experience taught me that through mutual respect, gratitude, and a little bit of elbow grease, there’s no such thing as a late load or missed home time. Those were unacceptable, and my drivers held me accountable.

Don’t get me wrong, we had some hard times. Every driver, however, was more than willing to work with me and they fought to stay on my fleet. It was something special.

Eventually, I became the Operations trainer. I administered onboarding training and continuing education to a team of 100+ dispatchers, planners, CSRs, recruiters, managers, and executives. My mission was to show respect to our 1000+ fleet and make the greatest, most efficient, and safest fleet on the road. Procedural training became just a detail. For me, it is all about the drivers.

My Best Friend, the Trucker


Over the next few weeks, I would like to give you some stories about the experiences that made me dedicate myself to trucking. I’ll start by sharing a memory about my favorite truck driver of all time.

His name was Mr. Gentry. We worked together for a long time and to this day, that man holds my deepest respect. He was an excellent driver. He knew every back road and greasy spoon all over the country.

Mr. Gentry was a career truck driver. 45 years on the road. He taught me more about trucking through friendly conversation than any of my superiors ever could. Through those little talks, we became friends.  We delivered hundreds of loads together. The dispatcher in me doubted him sometimes, but he always came through.

He lived a hard life and trucking took its toll, but he was proud of the man he had become. And I was proud of him. He was the truck driver that most strive to be. He was one of the good ones.

He taught me the most important lesson I have ever learned. One that some dispatchers work their whole career without realizing. Truckers are people. They have lives and families and feelings. As simple as it sounds, it’s the rule I lived by as a dispatcher. Always remember that there is a living, breathing person on the other end of the phone.

The Lesson I Learned


In the haze of fluorescent lights, computer screens, and KPIs, we are all still people just trying to earn a living. When the stress of operations takes its toll, it is easy to forget that your drivers are your team. A good dispatcher delivers on time. A great dispatcher makes friends for life (and delivers on time.)

I don’t get to speak with Mr. Gentry anymore, as he has moved on to a better place. But he will forever be with me. And every time I see a purple Kenworth with shiny wheels rolling down the highway, I think of him.

If your dispatchers and drivers aren’t experiencing a fulfilling relationship, the job is simply not worth it. And if you need some advice or information on creating those relationships, please reach out to me or anyone on my team. We are passionate about truck drivers, and we are here to serve.

Thanks for sticking with me. Drive safe out there!

  • Lindsay Presley
  • Former Fleet Manager, now Copywriter
  • Infinit-I Workforce Solutions

 

Lindsay Presley is the copywriter at Infinit-I Workforce Solutions. Specializing in the trucking industry, Lindsay has spent her professional career studying industry best practices. From recruiter to dispatcher to fleet manager to trainer, Lindsay knows the in’s and out’s of trucking. 

She brings her experience to the Infinit-I Workforce Solutions blog through years of front-line experience. Throughout her career, she states the most rewarding experience was supporting her favorite truckers, running miles, and moving freight.

Lindsay.Presley@verticalag.com

WHY A POSITIVE DISPATCHER & DRIVER RELATIONSHIP IS KEY

Dispatcher & Driver Relationship


Dispatching truck drivers is a challenging yet rewarding career path. The relationship between the two can be maintained in a healthy way through constant coaching and communication.

Dispatchers must be trained to manage any situation a driver might face over the road. They must be competent enough to walk the driver through sticky situations according to company policy. Not add to the stress of an already intense situation.

A dispatcher is the trucker’s first line of communication when encountering difficult situations. They are the first phone call when a trucker realizes their load might be late, or their trailer is overweight.

But these are minor inconveniences that happen daily, with relatively simple solutions. When a driver becomes injured, however, the dispatcher must be equipped to oversee the crisis.

Proactive vs. Reactive


In the simplest terms, being reactive means responding to situations that have already happened. Being proactive means having a plan in place before a situation occurs.

When a driver realizes their load might be late, there are certain stresses that exist when reporting to the dispatcher. They might be afraid they will get written up or lose their bonus.

While a written warning from a dispatcher is anxiety-inducing, it is nothing compared to the stress that can be caused by injury. Truck drivers are at high risk for some nasty injuries. From broken bones to lost limbs, even death, each is a potential risk of the job.

When a driver calls in to report an accident, the dispatcher must be trained to keep calm. They must also readily recall company policy in order to properly report the incident.

To achieve this, training should occur for dispatchers. Not only on the proper procedures, but also how to effectively communicate with a truck driver after a traumatic incident has occurred.

 

Driver Risks


Work-related injuries can happen anytime, anywhere. For truck drivers, the consequences of a work-related injury could be life or death.

As with any physically demanding job, truckers encounter many risks:

  • – Entering and Exiting the Tractor Trailer
  • – Slinging Chains or Tarps
  • – Loading and Unloading freight
  • – Adjusting Heavy Equipment (sliding tandems)
  • – Back Injury from Extended Driving
  • – Heat-Related Injuries
  • – Hazardous Material Exposure
  • – Accidents and Incidents

Each of these poses a threat to the driver’s health, up to serious injury or death. They could also be put on medical hold if deemed not qualified to operate a commercial vehicle, which can lead to financial struggles for the company and/or the driver.

In addition to truck driver training, dispatchers should be trained on the proper procedures before an event occurs. Knowledge that is frequently and consistently trained will be readily available during a time of crisis.

The Dispatcher & Driver Relationship Program


A healthy relationship is a fundamental motivator for hard work.

Encouraging a positive company culture is essential to achieving top performance. Your dispatchers and drivers are the heart and soul of your company. The health of their relationship is a key indicator of employee morale. A healthy relationship is a fundamental motivator for hard work.

The Dan Baker Cultural Relationship Program offered by Infinit-I Workforce Solutions teaches dispatchers the importance of communication and cooperation with their drivers.

In addition to Dispatcher Driver Relationship training, The Dan Baker Cultural Relationship Program focuses on:

  • – Employee Development
  • – Improve Communications
  • – Encourage Cooperation
  • – Foster Professionalism

The entire Dan Baker Cultural Relationship Program is available on the Infinit-I Workforce Solutions platform.

 

 

Additional Resources:


5 Intangible Must-Haves that Truckers Crave in the Job Market

Why You Should Be Focused on Your Employee’s Cultural Relationships Now More Than Ever

Why your Safety Culture will Die without Buy-In. And how to get it.