Tag Archive for: safety

HOT HOT HOT! Sunshine Threatens Truckers. Here’s What Your Fleet Needs to Know

Sunshine Threatens Truckers

Its that time of year again. HOT! And it won’t be getting better any time soon. Heat-related illnesses affect truck drivers often due to the nature of the job.

Loading, unloading, throwing tarps, strapping, etc. all cause extended exposure to the heat. Operations managers must be aware of the risk their drivers are taking by working in the sun and extreme temperatures.

While assessing the risk, managers should create a response plan to be followed in the event of a heat-related illness. Familiarize yourself with the following information so you can create a solid plan to be deployed between your operations staff and drivers.

Truck Drivers are some of the hardest working people in the country. Along with road safety, we here at Infinit-I Workforce Solutions would like to offer some health safety tips.

Please be mindful of the following challenges you or your drivers might face as the temperatures continue to rise:

Sun Related Illnesses

Heat Stroke

If you suspect you or someone near you are suffering from a heat stroke, call 911 or local emergency services. Heat Stroke (or sunstroke) is a medical emergency that causes lasting damage to the victim.

A person can suffer from heatstroke without prior symptoms. It strikes hard and fast from high-temperature exposure. Your body loses its ability to control its temperature, classified by a core temperature of more than 104. This syndrome can cause damage to internal organs.

Check here to study the symptoms before it happens to you.

Heat Exhaustion

Heat Exhaustion is a less severe issue, but if left unchecked, it can lead to heatstroke. It is usually caused by exposure to high temperatures and either dehydration or salt depletion.

Obviously, if you don’t drink enough water, your body will not stay hydrated. It is less known that if your sodium levels get too low, your body can not retain the water you do take in.

Dehydration

Dehydration occurs when your body loses more fluid than you are drinking. Watch for the warning signs before it happens. Vomiting and diarrhea can often lead to dehydration if you can’t adequately replace fluids lost.

Heat Cramps

High temperatures lead to dehydration. Dehydration leads to cramps.

Be mindful of your nutrition and hydration levels, especially if you are loading/unloading, throwing tarps, or performing truck maintenance. Exerting yourself in the hot weather can lead to severe cramps.

Heat Rash

Heat Rash is marked by blisters or red bumps that often occur when sweaty skin meets friction. It is especially common in areas that aren’t able to breathe, like armpits, elbow crease, or chest.

While this condition is less severe than the above, it can cause much discomfort to the sufferer. If this happens to you, try to remain in a cool, dry place. You can use powder or antiperspirants to keep the rash dry.

Sun Burn

The pain of a fresh sunburn is all too familiar. It is always a good idea to wear sunscreen, even on a cloudy day.

All skin types are susceptible to sunburn, some may be more vulnerable at lower UV rates. If your skin starts to feel tight or retains heat, it is time to move to a shady area.

Repeated exposure to sunburn can also lead to skin cancer. If you work a job that constantly has you out in the weather, always wear some sort of skin protection.

Use this CDC chart to become familiar with the Warning Signs and Symptoms of Heat Illness.

Sun Related Illness Prevention

To Operations:

Check on your drivers daily. Watch their logs and make sure they are moving. If you see a driver has been idle for an unusual amount of time, be sure to get in contact with them immediately.

If contact cannot be made, you may have to employ an emergency intervention. Speak with your management about a plan before this becomes an issue.

Drink water

Drink water on a timer and consistently throughout the day, not just when you’re thirsty. Often, thirst is not a warning sign of dehydration, but a sign it’s too late.

Avoid alcohol

Obviously, if you’re a professional driver, you should avoid alcohol altogether. Alcohol can function as a diuretic, causing your body to get rid of the fluids that you need. That’s partly why people suffer from hangovers; alcohol causes dehydration.

Avoid sugary drinks

Sugary sodas, juices, and teas are also diuretics and can cause your body to lose fluids more rapidly than normal. In extreme temperatures, it is best to drink low- or no-caffeine, unsweetened drinks.

Idle time

Your employer probably has a policy in place about the amount of time you can idle. Running your air conditioner to stay cool is an important factor in your health and safety. Ask your Operations how often you can idle during the summer months, so you don’t put yourself at risk.

Take Breaks Indoors

During your pre-plan, check your shipper and receiver for a driver lounge. Do not stay in your tractor if it is not required.

Cool Showers

In extreme heat, it is best to avoid scouring shower temperatures if possible. Extended hot water exposure can raise your body temperature. If it is hot outside, your body has to work overtime to cool you back down.

Sunscreen

Make sunscreen a part of your daily routine to protect you from sunburn in the short term and skin cancer in the long term.

Friendly reminder: Drink water.

We have a responsibility to take care of each other. During the summer months, it is critical to know the warning signs of heat-related illness and be able to respond appropriately.

Make sure you have a specific plan in place for heat-related illness and a proper way to communicate that plan to all your drivers and operations staff.

If you do not have the ability to communicate a safety plan immediately, contact Infinit-I Workforce Solutions at 866-904-5087 to learn how we can help. Or request a free demo.

Other Helpful Articles:

Minimize Mistakes To Maximize Your Most Valuable Resource – Your Drivers

Driver Safety Tips for the Summer

5 Tips for Truck Driver Fatigue Management

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Minimize Mistakes to Maximize your Most Valuable Resource – Your Drivers

Client Success Team

One of the biggest expenses a trucking company experiences is onboarding new drivers. Studies show that each new driver costs approximately $10,000 to recruit, onboard, and train. Retention becomes a huge factor in cutting costs.

Dan Baker’s Cultural Relationship Program teaches that improving the relationship between management, operations, and drivers creates a positive company culture that is the key to success.

A foolproof way to create a more loyal fleet is to encourage the cultural relationship between dispatchers and truck drivers. Both should understand how the other operates and be able to maintain open communication.

Money-making truck drivers love being dispatched on those loads that require you to travel 2,000 miles in 4 days. Loads with more miles ensure more money for the truck driver and their employer.

That is not always the case, however. Sometimes, there are no good loads to dispatch.

In the case of bad freight, look for other ways to improve efficiency. Use these tips from logistics leadership to maximize your most valuable resource, your drivers.

Average Trucker Pay

In 2019, the average pay for truck drivers was roughly $58,000, up from $52,000 in 2017. Truck drivers make about $10,000 more than the average earner. But everyone likes to earn extra money, right?

Creating an environment where your drivers will not only be successful, but will also thrive, will encourage loyalty and long-term retention. Infinit-I Workforce Solutions offers numerous training courses that will allow continual education of any size fleet.

Encourage Drivers Maximize Hours

Some truck drivers fully enjoy the rush of running the highways, maxing out their hours every day. Those drivers typically make the most money.

Some drivers prefer to take extended breaks, mosey around truck stops, sleep late, etc. All the time they spend idle is money lost for that driver and your company.

Make sure they understand the basics concepts of hours of service and set the expectation with this training course:

Infinit-I Workforce Solutions Training Catalog – Page 21 – CSA Hours of Service Basics

Interpreting the BOL

One of the worst things a trucking company can experience is OS&D. Overage, Shortage, & Damaged – This occurs when the freight amount is incorrect or damaged and the receiver will not accept the shipment.

While your company probably has insurance to protect you from losses, these claims take time. An OS&D incident can stop a truck for several days while a claim is being sorted. When you make money per loaded mile, an idle truck can cost your company a lot of money.

Make sure your drivers know how to read a BOL for every type of load they haul. As soon as they are loaded, they should have a thorough understanding of the shippers/receiver’s expectations and condition the load should arrive in.

This type of proactive training can save money and prevent loss of miles and revenue.

Trip Planning

Most truck drivers know the importance of trip planning, but some may not be able to execute a trip plan properly. Sharing these tips with your drivers will start a conversation about improvement.

  • Get to the destination city as quickly and safely as possible. It is always a good idea for a driver to put more miles on the front end of a trip. It is better for a truck driver to knock out 90% of the trip on pickup day than have too many miles left on delivery day.
  • If your receiver doesn’t penalize you for early loads, encourage drivers to check in early. Chances are, they will take your freight before the actual appointment, allowing your driver to move on to another load.
  • Avoid dispatching loads with too much time on them. It is always better to have a driver rolling than getting paid for sitting still.
  • You drivers should always check the entire route for big cities, business loops, high traffic areas, construction, and weather as soon as they are dispatched. They must be able to identify areas that may require a reroute. Encourage them to communicate those concerns with operations.
  • Eventually, the FMCSA’s HOS changes will allow drivers to take their 30-minute break while on duty. When in effect, drivers will be able to take their 30-minute break while fueling or being loaded/unloaded. Emphasis the importance of restful breaks, however. This is a tool to help drivers utilize their time more efficiently, not drive fatigued.

On-Time Delivery

Some truck drivers don’t understand the consequences of late delivery until its too late. Most receivers will consider late drivers a ‘work-in.’

Depending on their volume, that driver could be sitting for hours or even days waiting on an opening. This not only creates a loss of miles for the driver but also constitutes a loss in revenue for your company and compromises your reputation with that shipper and receiver.

Avoid Obstacles

Booking loads with unpaid deadhead can cost your company thousands of dollars of it happens too often. You should always negotiate empty miles with your customer. If not, look for backhaul loads. You may even reach out to brokerages to make up for the loss of revenue.

When booking loads, always check to confirm your driver will have enough time to deliver on time. Be aware of the distance of the trip, the route conditions, and the number of hours available to avoid a repower. Sending another driver to relay a load will only cost every person involved time and money.

Most importantly, encourage their safety. Drivers should be made aware that they don’t have to drive excessive speeds to make more money. The best way to improve your fleet’s performance is communication and continuing education.

Contact Infinit-I Workforce Solutions to find out how we can enhance your safety culture, improve your drivers’ behaviors, and save you money. Ask about your Complimentary 30-Day Trial!

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Memorial Day Weekend – 5 Ways to Stay Safe On The Road

Truck drivers know the rules of the road and how to operate safely. One surprising fact: most CMV accidents are caused by the passenger vehicle and not the trucker.

What is Memorial Day?

For some, Memorial Day this long weekend calls for grilling and outside activities. For others, it meant everything.

Memorial Day is a federal holiday that reminds us to remember those who have sacrificed their lives while serving in the military. Their dedication has secured our safety and freedom; and today we honor them.

To all veterans and active duty: Infinit-I Workforce Solutions thanks you for your service!

To the families and friends of those who died: We thank you for your support of our armed services and stand with you to honor their memory.

 

Accident history on Memorial Day

You may be wondering if it is more dangerous to travel on Memorial Day weekend. Of course, any increase in traffic will increase the likelihood of accidents. This year, there are some extra contributing factors to keep in mind:

Shelter-In-Place lifted + Holiday Weekend + Warm Weather = Recipe for Disaster

In 2018, Memorial Day traffic fatalities accounted for 12% of all traffic fatalities in the month of May. Throughout the year, traffic fatalities average about 100 per day. It is estimated that up to 410 traffic deaths could occur this Memorial Day weekend.

Do your part to reduce that number.

This Memorial Day poses new threats because of the social distancing restrictions we have been facing. Some people may be willing to stay home longer, while others are craving social activities.

Here are some tips to follow so that next year, your family’s Memorial Day won’t be in honor of you.

 

1. Identify Impaired Drivers:

A minivan full of screaming toddlers. Mom and dad are stressed. Kids are stir-crazy. They haven’t left the house in two months. It is best to avoid driving alongside them.

Jacked up pickup truck with a bed full of coolers, canoes, and innertubes. His music is blaring, he’s throwing back a cold one. You don’t know if he is on his way to the river or if he’s already been drinking there all day. Let him pass.

Cars full of teenagers blaring graduation music because now that is their only option. Their lives have been turned upside down, just like the rest of us. And they are missing out on some key rites of passage like graduation and prom. Give them some space.

 

2. Look for potential road hazards:

That Jacked up Pickup truck is now throwing empty cans out of the window. His rebel without a cause attitude is dangerous for everyone around him. Do not engage. And maybe, call the police.

That car full of teenagers is about to miss an exit and cut you off. They always do.

Family of deer standing innocently by the road. They are not innocent. In 2019, West Virginians had a particularly hard time with deer. 1 in 38 drivers were involved in a collision caused by an animal.

 

3. Protect yourself

As much as you want to, do not text “Happy Memorial Day” while driving. Your friends and family will be just as happy to receive texts and calls from you during your break.

People forget how to merge during the holidays. They will be rushing to get home after a long day on the water or with their inlaws. Watch for that.

Constructions zones are everywhere and potentially dangerous, always slow down.

Get plenty of rest.

 

4. Do extra during your Pre-trip Inspection

The weather is getting warmer, check and double-check your tires and fluid levels. Heat from the weather and from the road can cause tires to expand. Too much pressure can cause poor handling or even blowouts.

If you can’t see, always get out and look when backing, parking, taking off, etc.

Clean your windshield. The glaring summer sun can significantly decrease visibility, especially if the window is smudged or dirty. Avoid truck stop squeegees if the fluid is dirty. Some professional drivers recommend alcohol as the best way to get a spot-free clean.

 

5. Protect others

Always use blinkers, lights, and horn when necessary.

Use hazard lights to warn the people behind you that traffic is slowing ahead. Many rear-end collisions and pile-ups occur because drivers weren’t aware of slowing traffic ahead.

If you must stop on the shoulder, use your emergency kit to warn oncoming traffic.

 

Truckers know that missing holidays with friends and family is just part of the gig. Make sure you get back to them in one piece.

And to truck drivers: Thank you for everything you do over the road.

Share this article with the truckers in your life. Let’s work together to keep each other safe.

 

More Interesting Articles:

5 Bright Future Forecasts for Truckers and How the Industry is Adapting to Coronavirus Challenges

 

FMCSA is Changing HOS… Again! 4 New HOS Rules

 

Uber Freight and CloudTrucks Give Truckers New Opportunities

 

8 Ways Truckers Relieve Stress During the Pandemic

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5 Bright Future Forecasts for Truckers

The trucking industry is no stranger to adapting to new policies and procedures. The Coronavirus pandemic has presented many challenges that have required rapid change across the industry.

Just as we were settling into the relaxed HOS regulations, they change again. Just as we got comfortable with the open roads offered by fewer cars, society starts going back to work.

The economy will soon begin its recovery as people return to normal. So, what does that mean for the future of trucking?

Job Market

The Coronavirus pandemic has closed the door on new drivers entering the market. Most states have required their driver licensing agencies to severely reduce operations. As many as seventeen states have shuttered them completely.

The President and CEO of the Commercial Vehicle Training Association states that nationwide, we are seeing a 40% decrease in March For the number of new CDLs issued. The CTVA forecasted the number of new drivers entering the market will be reduced by 90% for April and 70% for May.

Tenstreet, a recruiting website for truckers, says student hiring fell 35% in almost 2 months. The hiring rate for experienced drivers is down almost 30%

When these licensing agencies begin to open again, we will likely experience a surge in the number of new student drivers and trainees. An increased supply of truck drivers means driving jobs may become harder to find.

Traffic Increases

In an April 2020 release, the American Transportation Research Institute states 87% of survey respondents have experienced shorter traffic congestion delays. The roadways have been all but cleared due to the Coronavirus pandemic’s stay-at-home measures.

Average truck speeds have increased with fewer commuter vehicles on the road. Research shows truck drivers have been clocking average speeds as high as 25mph above normal.

While truckers have been enjoying open highways with fewer commuters, this trend won’t last too much longer. State governments are slowly lifting restrictions and shelter-in-place orders, eager to get back to normal.

Traffic booms are predicted as non-essential workers begin to rejoin the workforce and remote workers return to their places of business. As always, truck drivers should remain focused and keep safety on the top of their minds.

HOS changes

During the pandemic, truck drivers experienced a regulation that most had never even dreamed of. Hours of service regulations, enacted in the 1930s, were relaxed to accommodate the emergent needs of consumers.

There were stipulations, of course. Only those drivers hauling certain products under the emergency declaration were covered, but their HOS rules were almost completely nonexistent.

However, the regulation brought about some concerns from industry leaders. While it is vital for consumers to receive their necessary items in a timely manner, truck drivers’ lives should not be put at risk. Many safety managers have discouraged their fleet from driving over 11 hours, even though it was federally granted per emergency protocol.

Online Training

Thousands of trucking companies have been integrating online safety training for years. It is a much more convenient option for truck drivers. What once took hours of planning, routing, and dispatching to the terminal for an hourlong safety meeting has been simplified.

Users can attend safety training courses on their electronic devices from their sleeper, their home, or their favorite greasy spoon. Technology allows you to concentrate over coffee and a short stack, instead of snoozing through a town hall meeting while dreaming of getting back on the road.

Remote Orientations

In brainstorming solutions to Coronavirus challenges, Infinit-I Workforce Solutions offers remote online orientation. Trucking companies have realized the benefit of online orientation not only for themselves, but for their new drivers as well.

Much the same as online training, orientation can now be conducted through an LMS platform that offers flexibility and convenience to onboarding drivers.

Truck drivers are no longer required to sit through days of orientation for most companies that have taken advantage of online orientation.

Employers can now assign courses to drivers when they are hired on. Content usually ranges from driver handbooks, safety videos, orientation, etc.

Drivers receive all the information before they even head out to the terminal for their first day. Those resources are available to the driver at a moment’s notice throughout his tenure with that company.

No more worrying about finding your tossed aside handbook or losing your fuel book. It is all saved on your phone.

So, what is your best plan of action?

Get comfy with technology.

The movement has already begun from paper to computers, just like converting from paper logs to ELDs.  We are headed toward a future where all training and orientation content will be offered exclusively online.

 

 

More Interesting Articles:

FMCSA is Changing HOS… Again! 4 New HOS Rules

 

Uber Freight and CloudTrucks Give Truckers New Opportunities

 

8 Ways Truckers Relieve Stress During the Pandemic

 

CSA Score Reduction, How to Challenge FMCSA Crash Rulings

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FMCSA is Changing HOS… Again! 4 New HOS Rules.

It’s been difficult to adjust to all the changes released by the FMCSA lately. The trucking industry would never have predicted the DOT to relax hours of service regulations. And yet, here we are. Scrambling to research, read, and absorb all the legal jargon thrown our way.

A docket for the outline of the final ruling has been released. Revised HOS regulations will become effective 120 days after publication in the federal register. The actual date has not been released.

 What are the changes?

Pages 8-9 of the final ruling state the changes will include: The 30-minute Break, Introducing the 7/3 Split, Adverse Driving Conditions Exception, and the Short-haul Exception.

 

The 30-minute Break

Drivers are still required to take a 30-minute break after 8 consecutive hours on duty. Previously, the break was only valid if the driver was in an off-duty status. (off-duty or sleeper berth). Now, the break is valid during on-duty functions as long as you are not driving.

Drivers can now legally take a 30-minute DOT break while:

  • – Waiting in line at the shipper/receiver
  • – Fueling or waiting in line at the fuel pump
  • – Co-driver sitting in the passenger seat
  • – Filling out paperwork
  • – Loading/Unloading/Lumping

Just switch your status to On Duty – Not Driving.

Introducing the 7/3 Split

The 8/2 split rule is just as complicated as it is helpful. This new HOS ruling expands a driver’s resting options. In addition to the typical 10-hour break or 8/2 split, the FMCSA is introducing the 7/3 split.

The new 7/3 split rule works the same as the 8/2 split. It takes some drivers years to master the concept. Here is a simplified overview:

Truck drivers can be on duty for 14 hours a shift. Only 11 hours of that can be drive time.  Once they have reached 11 hours of driving or 14 hours since their day started (whichever comes first), they must go off duty for at least 10 hours.

Every driver should know this rule by heart. And most stick to this schedule day in and day out.

But what happens if your delivery time is outside your 14-hour window?

Let’s say a driver starts his shift at 10 am. It is 14 hours until midnight. If he drives 11 hours before midnight, he must stop for 10 hours.

But what if his delivery is scheduled for 2 am? He will be on break; he won’t be able to deliver on time. Unless he uses the new 7/3 split.

So, our driver begins his shift at 10 am, drives a total of 8 hours and arrives at his destination city at 6 pm. That’s too early to deliver but he does not have time to take a full 10-hour break.

With the new rule, the driver must go into the sleeper berth for a full 7 hours. When he wakes up, he can use all the on-duty time that was left over from before his break.

After completing his on-duty functions, he must go back into an off-duty status for at least 3 hours to complete his 10-hour break.

Confusing, right?

In essence, a split will pause the 14-hour on-duty window. When he comes back on duty, he will only have the leftovers from before his 7-hour break. So, if he drove 8 out of 11 hours, after the 7-hour break he can drive the remaining 3 hours.

When he comes out of the sleeper, the 14 starts running again. Since he was on-duty for 8 hours before the 7-hour break, his 3 hours of drive time must be used before his total 14 runs out. He would have 6 hours on duty to get in 3 hours of driving.

After 7 hours in the sleeper:
14 Total – 8 On-duty = 6 On-duty hours left at stop.
11 Drive – 8 drive = 3 Drive hours left at stop.
Must go back off duty for at least 3 hours to complete the break.

 

Modified Adverse Driving Conditions Exception

Under this exception, two extra drive hours are available to drivers who encounter irregular and unforeseen circumstances that may have slowed your travel. This exception can now be applied to passenger-carrying CMVs.

Adverse Driving Conditions Examples:
  • – Sinkhole or downed powerline that causes a delay
  • – Traffic accident that shuts down traffic
  • – Sudden tornado, snow, fog, etc. that was not in the forecast.

If you qualify for this exception, you can now drive up to 13 hours as long as you do it within your 14-hour window. Keep in mind, it does not take away your 30-minute break or extend your 14.

This exception does not extend your 60 or 70-hour clock. If you only have 4 hours left on your DOT clock, you will only be allowed to drive out those 4 hours plus the additional 2 hours.

Drivers must follow up with a full 10-hour break. You are not allowed to split rest hours after taking advantage of this exemption.

Not qualified examples:
  • – Adverse weather you knew about or could have discovered by trip planning
  • – Traffic jams during normal rush hour times
  • – Snowstorm in the winter in North Dakota
  • – Loading and Unloading delays

The DOT strongly recommends you log that you were taking advantage of 395.1 Adverse Driving Conditions Exception.

 

Short-haul Rules

Previously, drivers using the short-haul exemption, staying within an air radius of 100 miles, could not be on duty for more than 12 hours. Short-haul drivers within a 150-mile radius cannot drive beyond the 14 or 16th on-duty hour (depending on the number of days on duty).

This revision extends the radius from 100 to 150 air-miles for all short-haul drivers. It extends the maximum duty period allowed from 12 hours to 14 hours.

 

 

More helpful information:

8 Ways Truckers Relieve Stress During the Pandemic

Clearing Up Relaxed HOS Regulations: How Does It Affect You?

Trucking Safety In a Time of Pandemic

Preplanning During a National Pandemic

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CSA Score Reduction, How to Challenge FMCSA Crash Rulings

CSA Score Reduction, How to Challenge FMCSA Crash Rulings

The Rundown:

Compliance, Safety, Accountability. Professional drivers and trucking companies know this acronym all too well. The CSA program was designed to rank professional drivers based on their performance and safe driving.

If a driver is involved in an accident, they are awarded CSA points. The amount of CSA points given are based on the severity of the infraction.

Although the points are based on the driver’s actions, the score actually belongs to the carrier. Carriers are then ranked into a percentile based on their number of CSA points.

Each professional driver has their own Pre-Employment Screening Program record (PSP) that contains information about crashes and roadside inspections. Incidents and inspection ‘dings’ assign points to a driver.

A driver with more CSA points is usually a bigger risk as a new hire and will affect the carriers CSA percentile ranking.

How You Rank:

CSA points are calculated based on the following 7 categories:

Unsafe Driving, Crash Indicator, HOS Compliance, Vehicle Maintenance, Controlled Substances/Alcohol, Hazardous Materials Compliance, Driver Fitness

 Previously, the FMCSA would list accidents on a carriers’ public safety CSA reports without stating whether the driver was at fault.

The drivers PSP would not show if the accident/incident was preventable or non-preventable, just that it happened.

The FMCSA has announced changes to the calculation process in the crash indicator category after receiving feedback from industry professionals.

The new Crash Preventability Determination Program (CPDP) allows crashes that took place on or after August 5, 2019 to be submitted for reconsideration.

The points will be removed and the crash results will be amended if the crash meets certain criteria.

What is the CPDP?

The new Crash Preventability Determination Program guidelines will benefit drivers and motor carriers alike.

Here’s what it does:

  • Expand the types of eligible crashes – Several new crash types have been added, see the full expanded list below.
  • Modify the Safety Measurement System – Crashes that have already been recorded can now be re-evaluated under the new regulations.
  • Exclude points from crashes that were non-preventable – The list of crash types has been expanded. See below for a detailed list.
  • Note the non-preventable determination in the PSP – The FMCSA keep a record of accidents and incidents for every CDL driver. This report is used by recruiters/safety to make hiring decisions. Now, points from eligible crashes can be reconsidered/removed from the report.

The New Crash Types

Crashes are eligible for reconsideration of they occurred on or after August 5, 2019. Carriers are encouraged to review crashes in that timeline and resubmit if they fall into one of the following categories:

  • Struck in the rear – CMV was struck in the rear or on the side at the rear.
  • Wrong Direction or Illegal Turn – CMV struck by a motorist going the wrong way or vehicle making a U-turn or illegal turn.
  • Parked legally stopped – CMV was struck while obeying a traffic control device (stop sign, red light, yield sign). CMV was struck while legally parked, even if unattended.
  • Failure of the other vehicle to stop – Struck by a vehicle that failed to stop or slow down in traffic. Struck by a vehicle that failed to stop at a traffic control device.
  • Under the influence – CMV involved in a crash where the at-fault party was under the influence (intoxicated)
  • Medical issues, falling asleep, or distracted driving – CMV stuck by an individual whose medical issue contributed to the crash (heart attack, stroke, etc. while driving). Or struck by driver who admittedly fell asleep or was distracted (cell phone, GPS, passengers, etc.)
  • Cargo/Equipment/Debris or Infrastructure Failure – CMV struck by cargo, equipment, or debris (rocks, fallen tree, items in the road.) Or failures in the highway infrastructure (ex. bridge collapse)
  • Animal Strike – CMV strikes an animal causing a crash.
  • Suicide – CMV struck an individual attempting to commit suicide.
  • Rare or Unusual – Crash doesn’t fit into another crash type

The Best Part? FMCSA is listening.

 “We’ve listened to carriers, drivers, and other commercial motor vehicle stakeholders throughout each step of this process, and strongly encourage all interested parties to submit comments on our proposed changes.”

– Raymond P. Marinez, FMCSA Administrator

Motor carriers’ CSA Safety Measurement Score will now reflect a more accurate view of their driver’s safety performance and behavior.

Drivers will no longer be penalized for accidents that were not their fault.  

The FMCSA decided to amend the previous rule after a recent review cycle. After reviewing the eligible crashes, approximately 93% of crash rulings were overturned.

The CSA points from crashes now determined non-preventable were recorded and removed from the carriers’ CSA profile within 60 days of the determination.

Want to challenge a crash?

Submit a Request for Data Review (RDR). Crashes will be reviewed and categorized into 1 of 8 sections. All crashes now considered non-preventable will be properly displayed on the driver’s PSP and CSA points will be removed from their carrier.

Professional drivers and motor carriers can apply for crash review. Just make sure the crash in question is one of the eligible, non-preventable types from the list above.

  • 1. Login to the DataQs website and simply add a request.
  • 2. Fax or Upload necessary documents
  • 3. Monitor the status of the request
  • 4. View SMS/PSP changes and final ruling

Applicants must be sure to submit enough evidence to have the decision overturned.

The request must contain a police report, either submitted by carrier or driver. The request will be considered ‘not-eligible’ without an official police accident report.

Drug and alcohol tests are required for accidents which involved a fatality. If testing did not occur at the time of the test, the applicant must submit documentation explaining the reason.

Make sure to include as much evidence as possible so the review board can make a fair determination.

Include dashcam videos, pictures of the accident, and any court documents you may have.

Keep in mind:

There are 3 reasons why the DataQ system might close out your request automatically.

When applying for a new determination, make sure to include these three things:

  • – The crash took place on or after August 1, 2019
  • – The crash fits into one of the eligible categories
  • – Use the correct crash report number

If you were assigned CSA points in an accident that was non-preventable, make sure to submit the accident for reconsideration. The FMSCA has amended its procedure to ensure a more accurate reflection of a motor carrier’s safe behaviors.

For further research, see the FMCSA’s official release.

Don’t forget these must-read articles:

HOW TO NAVIGATE THE DATAQ SYSTEM

SAFETY MANAGERS’ RELIEF; THE DRUG AND ALCOHOL CLEARINGHOUSE

SPEEDING TICKETS JUMP DRASTICALLY DURING COVID-19

LOGISTICS LAYOFFS; HOW THE INDUSTRY IS SHIFTING

LOGISTICS – LEGAL TROUBLE AFTER COVID-19

IMPROVE CSA SCORES BY 17-50%

Looking Ahead with Industry Experts:

FAST FORWARD WEBINAR SERIES

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Safety Managers’ Relief; The Drug and Alcohol Clearinghouse

Safety Managers' Relief; The Drug and Alcohol Clearinghouse

The logistics industry is littered with chatter about the FMCSA’s new drug and alcohol clearinghouse. These new federal regulations change the way trucking companies and CDL holders report data. But what exactly is a clearinghouse?

A clearinghouse is an information hub. It is a source that collects and stores information for a set of users. In a project that has taken years to come to fruition, the federal government has is using this structure for the convenience of trucking companies and CDL holders alike.

What is the Drug and Alcohol Clearinghouse?

The new Clearinghouse is a secure online database that contains records of violations of FMCSA drug and alcohol testing programs. Available information includes:

  • Positive drug or alcohol test results
  • Altered drug or alcohol test results
  • Drug or alcohol test refusals
  • Return to duty status
  • Follow up testing plan
  • SAP process completion date

The information in the database is not available to the general public, so don’t worry about your private information being released. Only select registered users can access the clearinghouse including employers, medical review officers, substance abuse professionals, and CDL holders.

Who is required to use the Clearinghouse?

Anyone who holds a Commercial Driver’s License or a Commercial Learner’s Permit can use the clearinghouse to access their records. Employers of CDL/CLP holders who operate motor vehicles can use the information to expedite their hiring process.

Drivers will have access to their own information in the Clearinghouse. There is no charge to view their electronic record. They will be able to view their drug and alcohol program violation information and the status of their return-to-duty process.

Medical Review Officers will use the database to report information gathered during DOT physicals and drug or alcohol tests. MROs must report to the clearinghouse database within two days of a failed or refused drug test.

Substance Abuse Professionals are required to report when a CDL/CLP holder is registered in a SAP program and information about a CDL holder’s return to duty activities. They also must identify the dates regarding SAP assessments, completion, and eligibility to RTD.

Use this flow chart to determine your role.

 How will I use the Clearinghouse?

  • REGISTER – Every user must register to use the clearinghouse. Make sure you determine your user role before registration. Your options are Driver, Employer/CTPA, or SAPs/MROs.
  • CONSENT – After registration, drivers must consent to having their records pulled by employers.  * Drivers are not required to register for the Clearinghouse, records will be filed under their CDL number if they do not have an account. Drivers must be registered to respond to electronic consent requests from prospective and current employees.
  • QUERY – Employers will search the database to determine if the driver’s clearinghouse record contains information about drug and alcohol program violations.
  • SAFETY – Improve road safety by preventing CMV related fatalities and injuries. Documents and readily available records will allow employers to make informed hiring decisions. Drivers with a drug/alcohol history might find it more difficult to find a job.

How does the clearinghouse improve roadway safety?

The Drug and Alcohol Clearinghouse provides employers with access to drug and alcohol violation information in real-time. It is a one-stop shop, making it easier to conduct pre-employment investigations and set qualifications.

The clearinghouse will also make it harder for drivers to conceal violations that normally might slip through the cracks. Access to the information provides more insight into a driver’s background and helps ensure employee compliance.

The database is a vital online tool to identify CMV drivers who have refused or failed drug tests.  It will also identify those who have failed to complete a Return to Duty substance abuse program.

Stay Informed

Browse the website, read FAQs, and subscribe for email updates after you register for the clearinghouse.

Affected Sectors

The new Clearinghouse will impact all CDL holders who operate commercial motor vehicles.

  • Interstate and intrastate motor carriers
  • Passenger carriers
  • School bus drivers
  • Construction equipment operators
  • Limousine drivers
  • Municipal vehicle drivers (e.g. waste management vehicles)
  • Anyone subject to FMCSA drug and alcohol tests

Effective Dates

As of January 6, 2020, employers will now be required to report all drug and alcohol violations to the Clearinghouse. This online database will be used as a tool to conduct inquiries about CDL holders, check RTD status, and eligibility to operate a CMV.

The information stored in the Clearinghouse is relevant to incidences occurring after January 6, 2020. If a violation occurred before that date, it will not be displayed in the Clearinghouse. It is important for safety officers to keep that date in mind throughout the recruiting process.

Drivers do not have to be registered to the clearinghouse for a violation to be attached to them. Clearinghouse records will be associated with their CDL number.

All drivers can choose how they want to be notified of changes to their records. They are given the option of mail or email notifications at the time of registration. Drivers will receive a notification any time information is added, removed, or updated.

How do I consent?

Employers are required to gain consent, written or electronically, from all drivers in order to pull their records. They will then use the Clearinghouse to investigate all CDL/CLP drivers annually and for pre-employment purposes.

Owner Operators will follow a slightly different procedure. They must contact the Clearinghouse to designate an administrator to update their records since they are self-employed.

This streamlined process will create a more transparent view of the driver’s drug/alcohol history. More visibility leads to easier recruiting processes for most companies. And drivers gain the advantage of being able to see firsthand what is on their records instead of relying on word of mouth from safety departments and recruiters.

For more information or to register, go to https://clearinghouse.fmcsa.dot.gov/

 

What you may have missed:

Speeding Tickets Jump Drastically during COVID-19

Logistics Layoffs; How the Industry is Shifting

Logistics – Legal Trouble after COVID-19

Trucking Safety in a Time of Pandemic

Exclusive Coronavirus Information for Truckers

 

 

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Speeding Tickets Jump Drastically during COVID-19

A Speeding ticket is more than just a Fine.

If you asked 100 truck drivers what their dream highway looked like, you would likely get the same answer across the board: Decreased commuter traffic.

Many truck drivers have gotten their wish as commuters have been encouraged to shelter in place and work from home during the coronavirus pandemic. Complying with social distancing rules may have cleared up traffic, but free and open highways give truck drivers little wiggle room.

How does speeding affect your CDL

A moving violation can have a severe impact on your driving record. The consequences vary in severity depending on how often and what kind of ticket you get.

Speed limits are not included in the FMSCA waivers issued in the emergency declarations. Drivers hauling emergency goods will still be assigned CSA points if they are caught speeding.

A truck driver’s safety record is measured by a federal regulatory point system called CSA (Compliance, Safety, Accountability). Infractions are based on a point system; The worse the violation, the more points are given to the driver. A driver that has been issued more violations will have a higher CSA score.

For example, a driver who is given a ticket for 6-10 mph over the speed limit will also receive 4 CSA points. If a driver is caught speeding 11-14 mph over, 7 CSA points will be assigned. And for drivers clocking in at 15+ mph or in a construction zone, 10 points will be tacked on to their CSA score.

Speeding tickets can even affect your license when you are off duty. Multiple citations in a personal vehicle can lead to suspension or revocation of a CDL.

Trucking companies who utilize safety monitoring systems have a duty to reprimand drivers even if no ticket was issued. Reckless driving, even without a citation, means you are putting your life, your career, and the safety of others at risk.

More speeding tickets

Reports in California show that even though traffic volume has decreased 35%, citations for excessive speed have skyrocketed at an alarming rate.

Empty highways created a false sense of security, not only for truck drivers, for four-wheelers too. It seems safer to drive at excessive speeds when there is less congestion.

 “Higher speeds can lead to much more serious injuries and significantly increase the chance of death should a crash occur.” – CHP Commissioner Warren Stanly

With everything a truck driver has to lose, why do they do it?

The Heat is On for Truck Drivers

For most truck drivers, getting paid by the mile means the more you move, the more you make. Drivers who cover more ground in a given week bring home extra money. A per-mile rate of pay is incentive enough for some drivers to put the pedal to the metal.

On top of that, truck drivers build their reputations on whether they can pick up and deliver on time. A driver can plan a trip down with plenty of time to spare, but one traffic jam or work zone can throw the whole thing off-kilter.

The pressure is especially intense during the pandemic. Truck drivers focus on delivering basic needs to consumers as quickly as possible.

For a truck driver, a speeding ticket is not just an inconvenience or a fine. It could mean losing their job or even their license. Multiple traffic violations make it more difficult for truckers to find work.

A clean driving record is a hiring requirement for reputable trucking companies. A driver with heavy boots will be at a disadvantage if they find themselves back in the job market. Keep these things in mind every time you hit the road:

  • – Always comply with traffic laws.
  • – Keep an eye open for speed changes.
  • – Be alert in work zones.
  • – Plan your trips with extra time.
  • – Slow down for curves.
  • – Anticipate downgrades.

As the economy regains equilibrium, so will the roadways. Civilians will begin commuting back and forth to work, to church, shopping, etc. Remember, the rules of the road do not disappear and reappear with the flow of traffic. Always keep your safety and the safety of others on the top of your mind.

 

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Logistics – Legal Trouble after COVID-19

The dawn of the Coronavirus pandemic brought about a shift in behaviors like the country has never seen. The variance from normal created nationwide shutdowns, self-isolating citizens, and a dramatic spike in unemployment rates.

As fear of the unknown spreads across the country, one thing remains the same;

Trucking companies must keep rolling.

Truck drivers hold the responsibility of supplying the world with all its luxuries and, more importantly, basic needs. Most everything we use daily was made available to the consumer because of a truck driver. But now, grocery stores are struggling to keep products on the shelf. Consumers are buying more groceries and household items to comply with quarantine mandates.

Truck drivers are overwhelmed with the task of keeping the supply lines moving despite the ongoing pandemic. In normal operating circumstances, they haul consumer goods from the shipper to the receiver as efficiently as possible.

The COVID-19 National Emergency has created setbacks the country could have never anticipated. The panic buying trend cause truck drivers to work overtime. They have had to figure out how to cover more miles and deliver more product than they could before the pandemic.

The Department of Transportation anticipated the struggle and stepped in to offer relief from a few strict regulations. Drivers are now allowed to operate longer hours, drive with expired licenses, and operate without a valid physical.

Impact of Social Distancing

In addition to the relaxed regulations, drivers have also been enjoying the perks of empty highways and low traffic density. Work Zone activity increased because construction crews can work more efficiently without traffic congestion.

A decrease in the number of accidents/incidents can cause truck drivers to feel a false sense of security. As the public begins to reenter the community from quarantine, traffic volume will begin increasing at a significant pace.

“Don’t let your success of today lay you into complacency for tomorrow. For that is the worst form of failure.” -Og Mandino

More frequent work zone activity, increased traffic, and complacent truck drivers are a recipe for disaster. Even though the regulations are relaxed, trucking companies can still be sued for accidents and incidents. You may have a driver who is legally allowed to operate over hours, but when an incident occurs, your company and your driver will still be held liable.

Defensive strategy

The best thing any trucking company can do for their drivers is to continue their training from rookie to retiree. Most importantly, enrich your safety culture by creating awareness within your workforce. Trucking companies experience a unique challenge in continual education, however, because their fleets are rarely available to gather for safety meetings.

The University of Michigan Transportation Research Institute conducted a study on whether truck drivers at fault in accidents than passenger cars. Their research concluded that out of 8,309 accidents, the passenger vehicle was at fault 71% of the time.

The study showed that, professional drivers were only at fault in 16% of fatal car/truck crashes. It is evident that trucking companies are defensible in court, even in fatal crashes, because the fault usually lies with the passenger vehicle.

Today’s technology allows you to tackle this problem by delivering training courses online. Drivers can still participate no matter where they are located. In the unfortunate event you end up in court, a plaintiff might ask you about your digital training class. Their stance will be that there is no way to prove participation since the training courses were not administered by an actual person.

Protect your company and your drivers by providing training and assessments that secure their acknowledgement. Test them on their retention whenever possible and always get their signature.

If it isn’t in writing, it didn’t happen.

 

Be proactive

Take an assessment of your company and look at areas that need to be strengthened. If you find yourself in court, an attorney will do the same. They will attempt to destroy your company’s credibility by exposing potentials for weakness.

Relaxed DOT regulations mixed with an under-trained workforce could mean the end of your company. A quick internet search returned several articles touting exactly how to sue a trucking company. The information is readily available, trucking companies are an easy target, and the “billboard attorneys” are hungry.

Mark Rhea, a trucking industry expert, describes his experience being involved in defensive litigation for a previous employer.

“Our truck was entering a construction zone. He was following the proper procedures per his training. He checked his mirrors as he was merging to make sure he could safely get in the lane. He looked back to the front and all the cars in front had halted to a stop. We rear ended someone.

In court, the deposition plaintiff’s attorney was loaded with facts and figures. He asked if I knew how many fatalities are caused by trucks ever year. If I knew how many injuries occurred because of big trucks.

Of course, I knew the numbers were up there, but I didn’t know the exact percentages like he had researched. He was trying to diminish my credibility.

Then he began asking about our training program. He was trying to prove we didn’t properly train our drivers. It was very uncomfortable for everyone involved. Fortunately, I was able to provide documentation that our driver had received specific training courses. The wreck was not for oversight or lack of preparation; it was simply an accident.” – Mark Rhea (April 17, 2020)

Trucking Companies – To Do List

As the economy reopens, traffic will resume. Accidents will become more frequent as more drivers are utilizing the roadways. Litigation will resume, if not explode. Do not get a false sense of security while the traffic is low. Prepare your company for legal defense in the following ways:

  • – Encourage open communication
  • – Educate drivers on exemption qualifications
  • – Continue to provide proper training
  • – Document everything
  • – DO NOT SACRIFICE SAFETY

Document everything a driver is provided from the very first day of orientation. Your defense attorney will want to see proof of the driver’s qualifications, CSA scores, training record, etc. Having these documents readily available in court will make you more defensible and solidify your credibility.

The logistics industry is susceptible to court action because of the danger involved in operating tractor trailers. Accidents and incidents are inevitable; relaxed regulations make them more likely. Remember, your company is not released from liability just because a driver qualifies for an emergency declaration waiver.

Even though we are adapting to a national emergency, attorneys will not cut any slack. You can, however, take the necessary steps to make your company more defensible in court.

 

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Work Zone Ahead – We’re in it Together

National Work Zone Awareness Week (NWZAW)

NWZAW is a nationwide effort between state DOTs, road safety organizations, government agencies and private companies like Infinit-I Workforce Solutions. Its purpose is to bring safety to the forefront of your mind, especially when you encounter work zones.

Why is it important?

Everyone has experienced driving down the highway on a beautiful spring morning, trying to make the best of your commute. The air is crisp, the sun is shining. You turn up the radio as you watch the trees dance in the wind. You were so distracted by the passing landscape that you didn’t notice flashing lights warning of construction ahead.

And BOOM! Stop and go traffic.

The heavier the vehicle, the longer it takes to stop. Hopefully you became aware of the situation before rear ending the stopped car in front of you. And hopefully you didn’t lock up your breaks trying to avoid a collision.

A scenario like this is the reason National Work Zone Awareness week has become so significant. Accidents can happen in an instant, without warning. And some have found themselves staring at a busted windshield and deployed airbag before they ever even knew what was happening.

It is easy to become complacent when you travel the same route often. Muscle memory takes over and our brains filter out details of little significance. You might even find yourself at your destination with no recollection of getting there.

Sometimes, however, a new work zone can pop up overnight.  Some might reroute traffic and close lanes, making the roads we often travel unfamiliar. The annual campaign takes place in early spring, when road construction activities are at their highest. The goal is to make all drivers aware of the need for elevated caution in areas of road work.

Who does it affect?

The answer is simple. It affects every single person on the roadway: Professional drivers, commuters, motorcyclists, pedestrians, construction workers.

Construction workers?  Absolutely. Road workers put themselves in harm’s way performing necessary road work. They are especially vulnerable to work zone crashes because they do not have the protection of a vehicle.

How are truckers impacted?

Always pay close attention to speed limit changes. A traffic violation in a construction zone will have a huge impact on your CSA score. It is one of the most severe infractions. Not only will your traffic fine be doubled (in most states), speeding will also earn you 10 CSA points.

The likelihood of a trucker being involved in a fatal crash is higher than most civilian drivers simply because of the amount of time they spend behind the wheel. In 2018, 34% of fatal work zone related crashes involved the death of a professional driver.

How often do you perform these common causes of work zone accidents?

  • – Improper following distance
  • – Distraction or inattention
  • – Failure to use “lean and look” method when merging
  • – Excessive speed
  • – Ignoring blind spots

Safe drivers always make it a habit to be aware of their surroundings, especially in work zones. Traffic patterns can change instantly. Cars and trucks speed up and slow down with the flow of others. Commuters tend to become impatient and can begin driving erratically.

“Confusion, frustration, merging/distracted four-wheelers, speed limit changes, narrow lanes, and hundreds of attorneys hoping you make a mistake. Work zones are dangerous, it’s that simple.”

-Mark Rhea, President Lisa Motor Lines

In 2017, there were 18,000 work zone crashes that involved a tractor trailer. These resulted in about 4,000 serious injuries. About 25% of those injuries involved a pedestrian or construction worker.

Always treat work zones as if there are workers present. Just because you don’t immediately see them, doesn’t mean they aren’t there. Keep these best practices in mind every time you take off:

  • – Slow down and use the right lane when possible.
  • – Use hazard lights so the traffic behind you knows there is a slowdown ahead.
  • – Be careful of bottlenecks, drivers tend to cut in line at the last second.
  • – Focus – Keep your eyes on the road but be aware of peripheral action.
  • – Do not become distracted by phones or ELDs. It can wait!
  • – Pre-plan so you are familiar with your route.
  • – Perform a thorough Pre-trip inspection, ensure your tractor trailer is safe to operate.
  • – Expect the unexpected – always.

For more best practices from the DOT, click here.

How can I participate?

  • – Start the conversation with truck drivers, construction workers, and dispatchers you know. National Work Zone Awareness Week intends to spread awareness across the nation. Learn more at NWZAW.org.
  • – Wear orange on Wednesday, April 22, 2020. It acts as a visible reminder and shows support for families who have lost loved ones in work zone crashes.
  • – Slow down. Delivering your freight intact is just as important as delivering on time. No load is worth your life or the lives of others.
  • – Refresh yourself on your safety training. In the event of an accident, always follow your company’s accident protocol.

Remember, we are all in this together. Sharing the road means sharing the responsibility of each other’s safety.

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